Attendees:

President Stephen Phillips, called the meeting to order on the above date and time.  He then proceeded to follow the order of business.

 Secretary, Palmira Miller being absent, Steve Masakowski read the minutes from the previous meeting held April 8, 2008.  Stef moved that the minutes be approved as read and placed on file.  Bill seconded the motion with all members present voting in the affirmative.

 Treasurer, Steve Masakowski read and presented the treasurers report.

1.        The organization has a total of $5,399.57 in the General Fund, $1500 in checking reserve, $750.00 in summer program reserve, and $100 in petty cash.

2.        To date in 2008, the Organization generated income of $2,971.52 and incurred expenses totaling $1,713.45.  Income exceeds expenses by $1,258.07.

Heidi made a motion to accept the treasurer’s report as presented and placed on file.  Bill seconded the motion with all members present voting in the affirmative.

 There were no Bills or Correspondence.

 There was no 1^st Vice Presidents Report.

 The 2nd Vice President, Tom Kashatus reports:

1.        The organization has 98 memberships to date in 2008.

2.        The Big Junk Drop-off was a success.  We earned money from our recycling of junk items that were dropped off.

3.        There seemed to be less litter along the roads during this year’s Cleanup on April 19 than there was last year.

4.        There are at least 22 illegal dump sites in Newport Township.

 Publicity Chairman, Bill Hourigan reports:

1.        Meeting announcement were sent to both the Citizens Voice and the Times Leader.

 Committee Reports:

 Recreation Chairman, Murph reports:

1.        He now has $800 in recreation activity funds.

2.        He has a draft recreation budget of $1165. (This figure was changed later in the meeting by subtracting a $467 liability insurance premium that will be paid by the Community Organization outside the recreation budget. )

3.        He has not heard from the Township’s Recreation Board about his request to use the Rec Park for summer activities.

4.        He, along with Tom and Bill, made an effort to attend the monthly meeting of the Recreation Board, but there was no meeting.

5.        He has plans to take children by bus to Hillside Farms. 

6.        He has quotes for both liability insurance and directors’ and officers’ insurance from Erie Insurance.

7.        The liability insurance will cover ten Community Organization events during the year.

8.        The directors’ and officers’ insurance is a three-year policy with annual payments depending on the income of our organization and the amount of insurance we choose to carry.

 Tom made a motion that the Community Organization pay the premium of $467 for liability insurance.  This payment will not be made from money in the recreation budget.  Carolyn seconded the motion with all members present voting in the affirmative.

Heidi made a motion that we pay an insurance premium of $744 for $1 million of directors’ and officers’ insurance.  Mary Margaret seconded the motion with all members present voting in the affirmative.  We agreed to pay the liability insurance in annual payments by unanimous consent because it is cheaper than paying in quarterly payments.

Heidi presented and members discussed the following fund raising projects:

1.        The Cat’s Meow, the company who will manufacture the wooden building replicas, will waive the $15 prototype approval fee. 

2.        The company will charge us $580 to make 60 replicas.  That is $9.80 each.

3.        They want payment before we see the prototype.  But we can ask them to redo the artwork if we do not like the sample.

4.        A prototype calendar was taken to CPS printing company, and they gave us a price of $6.89 per calendar to print 100 calendars.   This seems to include sales tax.

5.        The CD/DVD photo project is on track.  We are waiting for a few more photos.  Palmira will try adding a music sound track to the slide show.

 Carolyn made a motion to pay $580 to make 60 replicas of the High School, with a down payment of $140.  Sia seconded the motion with all members present voting in the affirmative.

Stef make a motion that Heidi be authorized to spend up to $689 to print a 2009 calendar.  Mary Jo seconded the motion with all members present voting in the affirmative. 

 Fall Festival Chair Carolyn reports that we will soon start having meetings to organize the Fall Festival. 

No Trustee Report

 Unfinished Business

1.        Tom said that everyone with an e-mail address got an e-mail announcement of this meeting

2.        At the next meeting, we will deal with the requirement that new Community Organization members have a sponsor.

 New Business:

1.        Murph will talk to the Commissioners at the next meeting about his concern that the Rec Park should be repaired or refurbished.  He will suggest that organizations that use the recreation area arrange for their members to get together to do the repair work.

2.        Murph will talk this week with a representative of the Gen Pack Company about using their phone bank for our Santa Calls project.

3.        Steve Phillips asked if we would finally give out Christmas Display awards.  Tom thought that it was unlikely that Joe and Fay would be able to do it.

4.        Steve also said that we should ask the Commissioners for a monthly report on their development plans.

5.        Tom said he is circulating a petition among residents about taking care of the abandoned house at 44 Coal Street.  He will give the petition to the Commissioners.

Tom made a motion to adjourn the meeting; seconded by Stef, all voted in favor.

Meeting adjourned at 8:05 pm.

Submitted by:         John Jarecki

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