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Attendees:
President Stephen Phillips, called the meeting to order on the above date and time. He then proceeded to follow the order of business. Secretary, Palmira Miller read the minutes from the previous meeting held March 25, 2008. Carol moved that the minutes be approved as read and placed on file. Bill seconded the motion with all members present voting in the affirmative. Treasurer, Steve Masakowski read and presented the treasurers report. 1. The organization has a total of $5,295.75 in the General Fund, $1500 checking reserve, $425.00 summer program reserve, and $100 petty cash. 2. To date, the Organization generated income of $2,428, expenses totaled $1,593.75. Income exceeds total by $834.25. Mary Margaret made a motion to accept the treasurer’s report as presented and placed on file. Joan seconded the motion with all members present voting in the affirmative. Bills or Correspondence: 1. Paid CPS Direct $495 for printing of the 2008 Spring Newsletter. 2. A request from the South Valley Chamber of Commerce to be a patron donor on one of the boards at the 2008 Coal Miners’ Heritage Festival August 15th to the 17th. o Members discussed and decided not to participate this year for this event. No 1st Vice Presidents Report The 2nd Vice President, Tom Kashatus Reports: 1. The organization has 85 memberships to date. 2. $40 is due for our Organization’s advertisement sign at the Little League field in Wanamie. Mary Jo made a motion to pay Little League to post the sign, seconded by Linda, all voted in favor Publicity Chairman, Bill Hourigan reports: 1. Meeting announcement were seen in both the Citizens Voice and the Times Leader. 2. The 2008 Spring Newsletter got out and was well received. A few minor errors but was appreciated for the most part. Commissioner Vishnefski was not happy with the article on recreation and he did not name Murph as the replacement for Debbie Krupinski who resigned from the newly formed Recreation Board. Committee Reports: Recreation Chairman, Murph researched and presented the following topics to members for discussion and approval. 1) Liability insurance proposal by Erie Insurance. o Bill will work with Murph to obtain other proposals. 2) Holding summer events at Holy Child Grove and the rec park. o Holy Child Grove has covered pavilions, electricity, clean rest rooms and insurance coverage except if damage occurs. We will pay Holy Child a monthly fee only if we use the grove during that month. o To use the rec park in Wanamie, Commissioner Vishnefski stated at last nights Commissioners meeting, a written request needs to be submitted to the newly formed Recreation Board for approval. Carolyn made a motion to submit a written request to the Recreation Board for the use of the Rec Park in Wanamie for the events that do not require electricity and use Holy Child Grove for the events that do require electrical service. If the Recreation Board does not respond in a timely manner Murph will use his discretion to hold events requested for the Rec Park at Holy Child Grove. Bill seconded the motion with all members present voting in the affirmative. 3) Purchasing six (6) or eight (8) 2x4 event poster at a cost of $50 each to be reused every year. Dates and summer events will be changed each year at a cost of $25 each. o Murph will look into the cost of larger posters. Bill made the motion, entertained by Stephen P., to authorize $450 donated to the Recreation Fund plus the $300 that was approved previously totaling $750 to spend on summer fun events. Mary Jo seconded the motion with all members present voting in the affirmative. Murph will present a Recreation Budget for the Summer Fun Events. 4) Calls from Santa. o A call center with 400 phones can be made available to us for this fundraiser. 5) Group rates for events at the Arena which include a hat are: o Football game is $9, minimum fifteen (15) people. o Baseball game is $10, minimum twenty (20) people. The Great PA Cleanup, Palmira reports: 1. April 19th volunteers will meet 8 am, Municipal Parking lot for the Community Pride Event cleaning of the Main Streets throughout the Township. Carolyn and Sia will prepare & serve refreshments at the fire station. 2. Our last meeting I reported on what was discussed and agreed upon with the Commissioners at their work session for the Big Junk Drop Off. Plans were finalized, event was registered with the Great PA Cleanup, posters and flyers were printed and ready for distribution. · However, at last nights Commissioners meeting, the Commissioners and Joe Hillan, street supervisor, had second thoughts and did not want us to use the Recycling Center to hold the Big Junk Drop Off. Mr. Zyla also had second thoughts on the $5 fee we would charge for the second load. Despite the Commissioners disapproval to hold this event, we came to the following agreement. · We will place the dumpsters within the first gate. Our organization is to remove everything collected from the event. No fee will be charged. If needed, Commissioner Czapracki will pack down the containers. If we need to use the Township container in the second yard, the township will pay Mascaro the transport fee to haul it to the Keystone Landfill for free disposal. · Waste Reduction and Mascaro donated the dumpsters and we obtained free landfill space through the Great PA Cleanup. I feel this event will benefit the residents of the Township and should go on as planned. · Members discussed and agreed to hold this event this year. The yard will open Monday to Friday, 9am to 3pm, with no Saturday hours. Heidi presented and members discussed the following fund raising projects: 1. The company who will manufacture the wooden plaques would like a check totaling $597.35 for sixty (60) plaques which includes shipping and a $15 fee for the first plaque for approval. o No money will change hands until we receive a mock up of the plaque. Upon approval the $15 fee will be applied to the final purchase price. 2. A budget will be presented at our next meeting for the 2009 Historical calendar to be sold in October. 3. Paul and Heidi presented a picture slide show they are developing to sell as a CD/DVD. No Trustee Report No Unfinished Business New Business: 1. Mary Margaret passed out a menu from the Lions Den (formerly Fraces) that recently opened in Glen Lyon. Good of the Order The Sunday before each meeting, Tom will send out an email reminder. Heidi asked members to keep John Forgach in your prayers. He is in Mercy Special Care, Nanticoke.
Carol made a motion to adjourn the meeting; seconded by Carolyn, all voted in favor.
Meeting adjourned at 8:30 pm. Submitted By: Palmira Miller
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