Attendees:

President Stephen Phillips, called the meeting to order on the above date and time.  He then proceeded to follow the order of business.

Secretary, Palmira Miller read the minutes from the previous meeting held April 22, 2008.  Murph moved that the minutes be approved as read and placed on file.  Bill seconded the motion with all members present voting in the affirmative.

Treasurer, Steve Masakowski read and presented the treasurers report.

1.        The organization has a total of $2,974.57 in the General Fund, $1500 checking reserve, $780.00 summer program reserve, $1,269 Fund Raising Reserve, $1,211 Insurance Reserve, $100 petty cash, and $5 prepaid dues.

2.        To date, the Organization generated income of $3,216.52 expenses totaled $1,873.45.  Income exceeds total by $1,343.07.

Carol made a motion to accept the treasurer’s report as read and placed on file.  Heidi seconded the motion with all members present voting in the affirmative.

3.        A question on being tax exempt.  The State issues tax exemptions only to schools and churches.

Bills or Correspondence:

1.        A 2007 Fall Festival donation was received from PP&L in the amount of $250.  This was late due to the sudden death of Lou Ramus.

2.        Tal Phillips Insurance donated a $100 to the recreation program.

3.        The Corpus Christi Picnic Committee submitted a letter asking the organization for $100 to sponsor a booth at their annual picnic on June 20-21, 2008

o     Members discussed the request and decided to table it until Carol speaks with the picnic committee.

Carolyn made a motion for Carol to ask the committee members if we can set up a table to sell our calendars and license plate covers for the $100, seconded by Steve M, all voted in favor.

No 1^st Vice Presidents Report

The 2nd Vice President, Tom Kashatus Reports:

1.        The organization has 110 members.

2.        Pictures were passed around from the Great PA Cleanup.  Recycling continues.

3.        Parents provided written approval for the area skate boarders (Push Pull Productions) to donate $105.50 from their skate board park fund to our summer fun program.  Donation accepted.

4.        Mary Ann Smocharski was introduced as a new member.

Tom made a motion to accept the new members and sponsors of the attached membership list, seconded by Steve M., all voted in favor.

5.        On the issue of what should be done on paying respect to our departed members.

Bill made a motion to authorize Tom, Membership Chairman, to put together a memorial plaque for all deceased Community Organization Members listing their name and years of membership, seconded by Sia, all voted in favor.

Publicity Chairman, Bill Hourigan reports:

1.        Meeting announcements were published.  Bill made the error on the date.

Committee Reports:

Recreation Chairman, Murph reports:

1)       Six summer fun events are scheduled from June 18^th to August20th.

2)       WNEP TV was sent the list of events to broadcast.

3)       The Recreation Committee budget for 2008 totaling $1,035 was read and submitted.

4)       Liability Insurance application was sent and applied to Erie Insurance in the amount of $475.

5)       To receive Directors and Officers Insurance, discrimination and harassment policies are needed.

o     Murph researched, developed and submitted the policies and US Liability Group accepted them.

o     Murph read and submitted the Policy on Discrimination.

Tom made a motion to adopt as Newport Township Community Organization’s formal Policy on Discrimination, seconded by Bill, all voted in favor

o     Murph read and submitted the Policy of Harassment.

Tom made a motion to adopt as Newport Township Community Organization’s formal Policy on Harassment, seconded by Bill, all voted in favor.

In order to adopt these policies to amend our By Laws, 2/3 of the members need to vote.  Tom will email members.

Heidi reports on fundraisers

1.        Calendars are being proofed before going to production.

2.        DVD is waiting on pictures, will be ready in June for Palmira to add a sound track.  Copy writes will be checked.

Carolyn scheduled the fall festival meeting for next Wednesday the 21^st, following the Commissioners worksession.

The Great PA Cleanup, Palmira reports:

1.        The final report was submitted to the Commissioners at their May meeting.

2.        Totals for The Big Junk Drop Off and the Community Pride Event are:

·    80 volunteers worked 463 ½ hours, covered 27 miles, removed 82 tires, recycled 5,692 lbs., total removed from the Township was 27,687 lbs.

·    Over $500 was earned on the collection of recyclables. Tom continues to collect and recycle items donating all money back to the organization.

3.        Members discussed the cleanup event that the Recreation Board is planning for May 31^st.  I left messages with Lori and Judy if they would like to have this event as part of the Great American Cleanup.  I have not heard back.  I will contact them again.

No Trustee Report

Unfinished Business

1.        A petition with 51 signatures to clear the property at 44 Coal St. was submitted to the Commissioners.

2.        The repository sales were discussed. 

New Business:

1.        Members discussed meeting dates for the Recreation Board, if they were seen in the legal notices.

2.        Members discussed publicity from PennDot for adopting the highway.  Cleanup dates will be submitted at our next meeting.

3.        Dump sites were discussed.  A tire graveyard of about 100 tires is by the Little League field.

Good of the Order

Next meeting is May 27^th.

Carolyn made a motion to adjourn the meeting; seconded by Murph, all voted in favor.

Submitted By:       Palmira Miller

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