Attendees:

President Stephen Phillips, called the meeting to order on the above date and time.  He then proceeded to follow the order of business.

Secretary Palmira Miller being absent, Steve Masakowski read the minutes from the previous meeting held November 11, 2008.  Tom and Carol suggested corrections to the minutes as read.  Carol moved that the minutes be approved as amended and placed on file.  Bill seconded the motion with all members present voting in the affirmative.

Treasurer Steve Masakowski read and presented the treasurers report.

1.        The organization has a total of $10,621.74 in all Community Organization funds. It has $9233.54 in the General Fund, $1500 in checking reserve, $406.51 in summer program reserve, $804.61 in the fundraising reserve, $100 in petty cash, and $115 in prepaid dues.

2.        The Community Organization’s income to date for 2008 is $14,650.52, which includes $1435 for metal collected, $383 for cans collected, $1800 in miniature sales, $1663 in calendar sales, and $195 in DVD sales.  Total expenses to date for 2008 are $9207.36.

Bill made a motion to accept the treasurer’s report as presented and placed on file. Sia seconded the motion with all members present voting in the affirmative.

Bills and Correspondence

There was one bill from Heidi or $20.69 for fundraising postage.

There was no 1^st Vice President’s Report.

The 2nd Vice President, Tom Kashatus reports:

1.        Chris Kule wrote a legal letter that we can use to request documents from the Township under the State’s new Right to Know law.

2.        I will work with Palmira in adding to Chris’s letter a list of the specific documents we are requesting.

3.        I think that the Community Organization should ask the Commissioners for a contribution.

4.        Dawson Jenkins, not T. J. Hicks, will resign from the Recreation Board.

Publicity Chairman, Bill Hourigan reports:

1.        I am planning to print and distribute the winter newsletter by December 21.

2.        I have a quote of prices from Creative Printing for printing a 12 page newsletter.  For 800 the price is $649, for 850 it is $666, and for 900 it is $675.

3.        I would like to write a 12 page newsletter

4.        Mike Roke was the only Commissioner interested in our offer to give the Commissioners one page of space in the newsletter.  Paul Czapracki and John Vishnefski were at least open to the idea.

Carolyn made a motion that we have a newsletter of up to 12 pages.  Carol seconded the motion, with all members present voting in the affirmative.

Tom made a motion that we print 900 copies of the newsletter.  Murph seconded the motion, with all members present voting in the affirmative.

Committee Reports:

Recreation Chairman Murph Fletcher reports:

1.        We will have a Winter Fun activity for children on December 27, the Saturday after Christmas, in the Rec Park from 1:00 pm to 3:00 pm. 

2.        We have activities for both snow on the ground and for lack of snow.

Paul discussed the following fund raising projects:

1.        Heidi put in a new order for 60 miniatures.  The Cat’s Meow said that the miniatures will be here during the first week in December.

2.        We gave the master copy of the DVD to Palmira.  Her nephew will have 200 copies made at the cost of production.

Steve said that $162.29 has been spent so far on producing the DVD.

No Trustee Report

Unfinished Business

1.      Carolyn made a motion that we have a Christmas display contest again this year.  Mary Margaret seconded the motion, with all members present voting in the affirmative.

2.      Tom said that a tenant of his would help with the contest.

3.      Tom suggested that we do something for Newport Township soldiers who are fighting in Iraq and Afghanistan.

4.      Tom also suggested that we find a way to recruit young members for the organization, such as by giving them free memberships.

5.      Tom, with agreement from the Organization’s members, said that he would ask the three men who spoke about mining at the Nanticoke Historical Society to also speak to our organization.

6.      Tom suggested we try to save the Fire Department’s 1949 LaFrance fire truck, which the Department plans to sell.  Bill disagreed, saying we did not have the means to save it.

Murph made a motion to adjourn the meeting. Carolyn seconded the motion, with all voting in favor.

Meeting adjourned at 8:05 pm.

Submitted by:       John Jarecki

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